M3.04 Achieving Objectives Through Time Management

Andrew Wilson. Level 3 Award in First Line Management. M3. 04. Achieving Objectives through Time Management. Set SMART Objectives. Results scum bag be achieved by presentting objective lenss, either for yourself or your team. Objectives also exit structure in the workplace, if volume know what to aim for it exit be easier for them to hit the target. Objectives set should be SMART, see below, S Specific, M mensural, A Achievable, R Realistic / relevant, T Time bound, Objective1 Relief Team attractor to close all complete work orders on the backlog list.Measurable by the reduction in the amount of spotless work orders on the backlog list. Easily achievable, given the period to carry aside the task. Relevant because all completed work orders closed, allow be added to the picturet addition Records, providing maintenance history for items of plant. trade union movement to be carried out for the premier 2 hours of every working sidereal day. Objective 2 Housekeeping t ours to be carried out in Plant areas. Measurable by the reduction of scrap/ rot in Plant areas and the completion of the spreadsheet on the computer.Easily achievable, given the time to carry out the task. Relevant because areas of Plant are becoming untidy. Task to be carried out on the first Thursday of every month, to get hold of the whole of the Maintenance Team. Objective 3 Plan a box of maintenance work on No4 Distiller. Measurable by the completion of heterogeneous maintenance tasks . Achievable given time and resources. Relevant because production levels exit increase callable to the maintenance being carried out. Package of work to be completed by 5pm 17/03/2011.Objective 4 Arrange development for maintenance team members on overhead crane operation. Measurable by the successful completion of training. Achievable because all team members have the efficacy to learn. Relevant because the team will be to a greater extent flexible in the workplace. Training to be comp leted by 31/07/2011. Andrew Wilson March 2011. Plan the Achievement of SMART Objectives. Tasks can be broken down into more manageable smaller tasks, each with its own deadline. The completion of each sub-task to its set deadline, will inevitably lead to the achievement of the overall objective.Objective No3 on my list is a perfect example of planning requirement. The main objective is to carry out a package of maintenance work on No4 Distiller, which, when completed, will increase production rates, to be completed by 5pm on the 17th March 2011. Below is a workplace planning sheet, understandably outlining all the sub-tasks required to be completed, the times they must(prenominal) be completed by, resources required, results of completion of sub-tasks and constraining factors to be considered, before the main objective is achieved. body of work Planning Sheet Objective/Task Completion Resources Results on What do I need to do Constraining Time Achievement first factors subprogram to Isolate the 0730 regale Operators Distiller made Arrange isolation Process unable to Distiller ready for with Process Manager isolate due to maintenance imperfect equipment activities Insert isolation plate into 0830 4x mechanically skillful Distiller made safeEnsure scaffold is inScaffold train out Distiller Exit throttle valve main. Technicians for maintenance place and tagged & of while work all parts to hand. Removal of transfer to Heat 0900 2x mechanistic Heat money changer Request isolation Process unable to Exchanger for cleanup position Technicians addressable for with Process isolate due to cleaning faulty equipment Replacement of damaged call 1100 4x mechanic Damaged pipe Request isolation Spares not to VLS Technicians particle replaced with Process & ensureavailable all spares available Replacement of damaged pipe 1400 2x Mechanical Damaged pipe Request isolation Spares not to VLS drain Technicians section replaced with Process & ensureavailable all spares available Replacement of spool to heat1500 2x Mechanical Heat Exchanger Ensure cleaning is Cleaning not exchanger Technicians available for duty completed completed Removal of isolation plate 1600 4x Mechanical Distiller available impedimenta all work is Delay in work into Distiller Exit Gas Technicians for handback to completed and all completion main. process work permits signed arrive at Process to De- Isolate the 1700 Process Operators Distiller back on baseball glove back Distiller Any delay in Distiller work & production to Process prior tasks increased Andrew Wilson March 2011. Monitor the Objectives. The completion of sub-tasks is monitored throughout the day in order to evaluate the likelihood of achieving the main objective. The easiest way of doing this, is by visually checking the progress of each sub-task and communicating this to the relevant people. Each sub-task requires a Permit to Work to be issued before work can commence, these Permits must be signed off by the Technician to whom the Permit was issued.Another system of monitoring progress is to check that the Permits that have been issued, have been signed off, this will indicate the time that the task was completed and whether the task was completed successfully. standard update meetings would be held throughout the day to keep relevant people informed of progress and give insight into whether the main objective will be achieved. E-mails would also be sent out as hitch of progress. When all outstanding Permits have been signed off as successfully completed, then the Distiller can be officially handed back to Process for de-isolation and then brought on for production. Andrew Wilson March 2011.